5 exceptionally operative tips for successful OCR conversion projects

OCR conversion services because of innumerable reasons are chosen by many businesses from around the world. Sway of companies like IMPACT and Google has helped to resurface the OCR methodology by advancing many useful features and providing robust conversion facilities. There are a few tips to consider while performing it and professional outsourcing companies are well aware of it.

Understand the content

You should have thorough knowledge of the material you are going to convert. It will help you to achieve a better conversion rate even if foreign languages are involved. Tools like Apache Tika can help you understand the language of a document.

Don’t over expect

There is a caveat in every process and the same applies with converting scanned images too. 90-95 %accuracy is more than welcomed for the services. Even if the software and hardware are pre-configured, don’t expect cent percent conversion rate. Also it is a costly process and the pricing can vary. Informational and structural layout also plays a part in the information availability.

Manage full text to a great extent

Optical Character Recognition processing will derive full text which offers an excellent way to enhance digital collections. Keep an eye out for any such full text occurances. Occurrences can be refined using keyword extraction, topic modelling and sentiment analysis.

Careful use of resources

Additional language sources used by technologies like IMPACT improvise the recognition rate by alarming margins. Historical variants and normalizations have to be applied and sufficient technical materials must be made useful during the process.

Post correction techniques

Since there may be mistakes even after OCR data conversion, a feasible way is to adapt to post correction techniques. These vary from crowdsourcing to special tools for data conversion professionals. Gamification offers a level of freedom and many applaud the use of it.

Some points to consider while planning your next project were discussed here in this short article. These fruitful tips for OCR are not to be strictly followed as such but can be tailor-made suiting your needs.

Don’t worry if you can’t afford a professional company offering OCR conversion services

For many businesses these days OCR scanning services and conversion are inevitable. There are some great advantages in hiring a professional service provider for these services. However the fact to be accepted is that not all businesses may be monetarily sound enough to afford the expenses incurred. So, the alternative for them is to rely on some effective software for the purpose. 

Now when you decide to settle down for a software rather than investing on a company offering OCR scanning solutions, you will be in a dilemma regarding which one to choose among the wide array of options available. 

Below factors if considered will assure that you get the best one aptly satisfying your needs. 

• How long the software has been in the conversion industry is perhaps the very first thing to be considered. Though this may not always guarantee that the software is the best one available, it serves as an indicator that the software has successfully fared against the market competition. 

• Check for the input formats accepted by the software and the output formats they are capable of providing. Consider these against your needs and this genuinely helps. 

• The best way to be safe is to ask other users about their experience in using the software. Inquire about the speed, accuracy and also the support provided. Even when the image is not clearest, the software should be impeccably accurate. 

• The OCR scanning and conversion software you choose must be capable of accommodating multiple documents. Presence of features such as multiple language recognition is too a plus. 

• Before buying a software test the efficiency and perfection of the software with a free trail. Make a critical comparison of the concerned software with others in the market before finalizing. 

Investing some time and effort in market study as well as research will surely help you in getting an ideal software offering the best OCR conversion services.

MAP Systems

One of the leading service provider in India offering quality services in prepress services, eBook conversion services, digital graphics services, 3D services, and virtual reality done by trained and highly experienced professionals.

To know more visit : http://mapsystemsindia.com/pre-press-services/ocr-conversion-services.html